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Information Management Specialist
Posted: 09/18/2025
Employment Type:
Direct Hire
Job Number: 6703
Pay Rate: $100,000
Job Description
Are you a strategic thinker with a passion for organization and process improvement? A respected organization in the Hamilton Area is seeking a dedicated Information Management Specialist to join their Finance and Business Services team. If you thrive in a collaborative environment, enjoy building systems from the ground up, and have a knack for navigating complex documentation challenges, this could be the perfect fit.
This is a unique opportunity to play a foundational role in transforming how information is managed across the company. You’ll lead the development of a clean, standardized document management system, work closely with cross-functional teams, and help drive efficiency and clarity throughout the organization.
What the Organization has to offer:
Responsibilities:
#IND1
This is a unique opportunity to play a foundational role in transforming how information is managed across the company. You’ll lead the development of a clean, standardized document management system, work closely with cross-functional teams, and help drive efficiency and clarity throughout the organization.
What the Organization has to offer:
- Competitive salary: $100,000 – $115,000
- Comprehensive benefits package, including medical, dental, and vision coverage
- Defined contribution pension plan with option to switch to defined benefit
- Three weeks vacation
- Savings plan with matching contributions (~7%) after one year of service
- Hybrid work environment
- A stable and supportive workplace with long-tenured staff
Responsibilities:
- Lead the reorganization of the company’s document storage system, creating a clean and structured “single source of truth”
- Standardize naming conventions and document structures across departments
- Evaluate and recommend document management software, including mobile-friendly options for field staff
- Maintain and update manuals, procedures, and policies in collaboration with department leaders
- Work closely with the Management System Coordinator to integrate documentation needs into new processes
- Engage with employees across all levels to ensure adoption of new practices
- Visit field sites to observe current practices and recommend improvements
- 5+ years of experience in document management
- Exceptional interpersonal and communication skills
- Experience managing engineering drawings, manuals, procedures, and policies
- Diploma or certificate in records and information management preferred, but equivalent experience considered
- Strategic mindset with a strong grasp of foundational systems
- Familiarity with server-based file systems and document management platforms (e.g., SharePoint)
#IND1
Meet Your Recruiter
Christine Troock
AVP, Recruitment Services
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