Sales Administrator
Job Description
Location: Kitchener, ON
Type: Hybrid, 3 days in office, 2 days from home
Elby is a professional staffing and recruitment company with three divisions, one specializing in Accounting & Finance, HR & Office Administration and Executive Search in Halton, Hamilton, Kitchener-Waterloo and surrounding West GTA areas in Ontario. Introducing new people to companies is about more than looking for the skills required to meet the job. We look beyond the resume and the job description to create opportunities for positive change. People can excel in well-suited environments, and companies can flourish because they hired the right people.
Our Purpose
To provide an exceptional experience that job seekers recommend to others, that companies choose to partner with and that our employees are proud of.
Our Guiding Principles
- Results: We make a difference
- Improve: We strive to improve
- Ownership: We give & take ownership
- Trust: We do the right thing
- Support: We encourage & support one another
Purpose of Position
As a Sales Administrator, you will play a critical support role in helping our Managing Directors and AVPs grow revenues by managing key administrative tasks across the sales process. You’ll be responsible for research, outreach coordination, data integrity, and documentation that keeps the team operating efficiently and effectively. This is an excellent opportunity for someone interested in launching or building a career in sales, marketing, or business operations.
RESPONSIBILITIES
- Support outreach and lead generation by using tools such as LinkedIn, ZoomInfo, and RocketReach to maintain and update our contact database.
- Identify companies that are hiring and capture relevant decision-maker information, including through Ad Call reports.
- Send personalized email and LinkedIn messages on behalf of Managing Directors and AVPs.
- Maintain clean and accurate contact data by consistently updating records and removing outdated or duplicate entries.
- Provide valuable prospect insights to the sales team to inform outreach and strategy.
- Manage CRM automations, ensuring sequences and workflows are up to date and functional.
- Administer contracts for temporary and contract staff through People2.0, ensuring all documents are properly completed and signed.
- Generate ad hoc reports from Bullhorn and other systems as requested by management.
- Take on ad hoc special projects and administrative duties that support business development activities.
QUALIFICATIONS
- University or College graduate
- 2+ years of administrative experience, ideally supporting sales or marketing teams
- Comfortable working with digital tools and CRM platforms (experience with Bullhorn is a plus).
Key Attributes of the Ideal Candidate:
- Detail-oriented and committed to getting the small things right.
- Systematic and enjoys following structured workflows.
- Highly organized, with a love for checklists and process tracking.
- Methodical and consistent in approach to tasks.
- Meticulous in data entry and record-keeping.
- Conscientious and takes ownership of responsibilities, pointing out anomalies or areas for improvement
- Thorough, ensuring all steps are completed correctly and nothing is overlooked.
We would like to thank all applicants however, only those under consideration will be contacted.
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